Multiple Email Signatures
The purpose of this story is to provide the option to have multiple signatures for the email id and use those signatures in the email editor.
Outplay allows users to manage multiple email signatures, offering flexibility when communicating with various prospects. Here’s a step-by-step guide on how to set up and use multiple email signatures in your Outplay account:
Access Settings:
- Log in to your Outplay account.
- Navigate to the Settings option, which can be found by clicking on the upper right photo/ initials.
Go to the Emailbox Section:
- In the Settings page, find and select the Emailbox option.
Add Signatures:
- Inside the Emailbox section, go to the Signature tab.
- Click on Add Signature to create a new one.
- Name your signature for easy identification (e.g., "Sales Team Signature," "Support Signature").
Set Default Signature (Optional):
- Once you’ve added your signature, you can choose to set it as the default signature by selecting the corresponding option.
Against every email id you have connected in Outplay, you can set signature separately for New emails and Forwards / Reply emails. Please note, you can do that by going inside the email id settings. Click on gear icon to go to settings.
When you’re composing an email in Outplay, you can easily switch between the signatures you’ve created:
Open the Email Editor:
- Start by creating a new email in Outplay.
Select Signature:
- In the email editor, you’ll see an option to select from the available signatures.
- Choose the signature you want to use for this particular email.
- Multiple Signatures: Create and store several signatures for different purposes or teams.
- Set Default: Choose a default signature that will appear automatically unless manually changed.
- Personalize communication: Use different signatures for different ICPs.
- Separate professional roles: If you manage multiple roles or brands, having multiple signatures helps keep communications organized.
- Efficiency: Quickly switch between signatures or opt for no signature based on the type of communication you're sending.
This feature is perfect for users who manage multiple roles or need to personalize their emails for different audiences.
If you encounter any issues while adding or using multiple signatures, feel free to reach out to our support team.
How to Set Up and Use Multiple Email Signatures in Outplay
Outplay allows users to manage multiple email signatures, offering flexibility when communicating with various prospects. Here’s a step-by-step guide on how to set up and use multiple email signatures in your Outplay account:
Steps to Add Multiple Email Signatures
Access Settings:
- Log in to your Outplay account.
- Navigate to the Settings option, which can be found by clicking on the upper right photo/ initials.
Go to the Emailbox Section:
- In the Settings page, find and select the Emailbox option.
Add Signatures:
- Inside the Emailbox section, go to the Signature tab.
- Click on Add Signature to create a new one.
- Name your signature for easy identification (e.g., "Sales Team Signature," "Support Signature").
Set Default Signature (Optional):
- Once you’ve added your signature, you can choose to set it as the default signature by selecting the corresponding option.
Against every email id you have connected in Outplay, you can set signature separately for New emails and Forwards / Reply emails. Please note, you can do that by going inside the email id settings. Click on gear icon to go to settings.
Using Multiple Signatures When Sending an Email
When you’re composing an email in Outplay, you can easily switch between the signatures you’ve created:
Open the Email Editor:
- Start by creating a new email in Outplay.
Select Signature:
- In the email editor, you’ll see an option to select from the available signatures.
- Choose the signature you want to use for this particular email.
Key Features
- Multiple Signatures: Create and store several signatures for different purposes or teams.
- Set Default: Choose a default signature that will appear automatically unless manually changed.
- Personalize communication: Use different signatures for different ICPs.
- Separate professional roles: If you manage multiple roles or brands, having multiple signatures helps keep communications organized.
- Efficiency: Quickly switch between signatures or opt for no signature based on the type of communication you're sending.
This feature is perfect for users who manage multiple roles or need to personalize their emails for different audiences.
Need Help?
If you encounter any issues while adding or using multiple signatures, feel free to reach out to our support team.
Updated on: 17/10/2024
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